We know that the IT department and investing in technology is one of the biggest expenses for businesses. Whether you are operating with 5 employees or 55, keeping up-to-date with hardware and software – particularly when you are a self-declared ‘Technophobe’ – is enough to bring any business owner to breaking point.
“I don’t have time to sit and sort out my IT systems. If it isn’t broken and functions fine, why fix it? “
It’s dangerous to confuse functionality with productivity. Software updates are getting more and more frequent these days, and support for older software decreases over time, until one day you’re faced with the end of life for a key piece of software or the end of support for hardware.
The choice is yours: you can continue to use systems that no longer receive support or updates (exposing your organisation to cyber threats), or you can take the time to evaluate your options.
Office 365 is used by over 55% of businesses worldwide.
Microsoft Office 365 is a cloud-based productivity tool for small and medium-sized businesses. The platform is designed to transform the way you work with both your colleagues and customers. But why is it so popular? This article examines some of Office 365’s main benefits.
1. Work anywhere there’s an internet connection:
Office 365 is a cloud based service – this means that you don’t have to be sitting at your work desk to access it. You can work from home, abroad, your local cafe – from a PC, laptop, tablet, or your phone. The software boasts an up-time guarantee of 99.9% – no more server failures or system updates meaning work comes to a halt.
2. Collaborate with ease:
Every member of your team who needs to contribute to, or edit a document, can all work together on the same version, with changes being made in real time. This saves the inevitable (and all too common) confusion of having multiple versions of a document floating around.
3. Totally Flexible:
Office 365 has multiple options and packages – meaning you are able to select a platform that’s suited to your individual business needs. You’re also able to add and remove licenses with ease; cloud usage can be scaled to align with the growth of your business. Furthermore, business owners no longer need to worry about purchasing expensive extra servers – you simply alter your subscription plan to account for all end users.
4. Monthly Subscription:
Further to the subscription plan mentioned above, Office 365 is a subscription-based service. This makes the software a far more manageable solution for smaller operations, who may work better with a predictable monthly fee. It also helps with business cash-flow, as the month to month style payments can allow your financial teams to plan out the annual budget in an easier way.
5. Robust Security & Reliability:
It is a common misunderstanding that cloud storage is unsafe. With Office 365, you gain lots of cyber security features to keep your data safe – something that smaller businesses without the resources for complex security methods will benefit from. Some of these features include:
- Encrypted Email
- Data Loss Prevention: Allowing you to protect sensitive information from leaving your organisation – see Microsoft’s Data Loss Prevention policy for more information.
- Mobile Device Management: A feature that permits you to control Office on company mobiles.
- Advanced Threat Analytics: This analyses your systems, detecting and alert users to suspicious behaviour on the network.
6. Expert Support:
Migrating to Office 365 through ITCS gives you access to out support team, meaning that if there’s a problem you can’t solve alone, we are there.